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Degree Audit Process

Deadline for declaration or change of bachelor's degree candidacy on URSA - BEFORE 172 units for Engineering students.  After 172 units there is a Registrar fee

All HSSEAS Bachelor of Science degree programs require completion of at least 180 units. Specific requirements for individual majors and options are found in the HSSEAS Announcement for the year in which the student entered his or her major. Students who have questions about specific requirements should consult with their academic counselors in 6426 Boelter Hall.

In addition to completing the required coursework, students must meet minimum scholarship requirements as well. All students must attain a minimum GPA of 2.0 for all work completed, and separately for the total upper division coursework and total upper division Engineering, as well. Outstanding students may be eligible for honors at graduation. Although it varies slightly from year to year, the minimum GPA necessary for honors is normally above 3.5. Please see below for eligibility requirements and GPA cutoffs.

Things to do one quarter before degree expected term (NOTE: THIS PROCEDURE IS EFFECTIVE SUMMER 2000):

  • Check URSA online to confirm correct degree expected term is listed. If not, then declare candidacy with the Registrar via URSA ONLINE, accordingly. The Registrar's Office will assess a fee for the declaration of your degree expected term if you have more than 172 units
  • For those of you following a pre-2006-2007 catalog year, you are advised to meet with your academic counselor to review and update your Academic Program Planner (APP)
  • Winter and Spring degree candidates must file the Statement of Degree Candidacy (SDC) form at 6426 BH beginning 4th week of the term prior to the degree expected term
  • Summer or Fall degree candidates may file the SDC at the start of the Spring quarter. If you are interested in early participation in the HSSEAS Commencement Ceremony then you must also file the request for "Special Request To Participate in HSSEAS Commencement Ceremony" form otherwise you will automatically be invited to participate in the ceremony of the academic year in which you graduate; next year. Fourth week of Spring quarter, approximately 15-20 working days of submitting the SDC, you will receive an audit of your requirements via email
  • Immediately email the HSSEAS Degree Auditor, degree_auditor@ea.ucla.edu, if there are any discrepancies to your degree audit as you will be held responsible for them
  • Printout or keep handy the degree audit to use as your check list
  • No matter what your major, send the HSSEAS Degree Auditor all your questions for a speedy reply

Latin honor's at graduation eligibility criteria:

Latin honor's is assigned automatically based on all course work completed. Both the cumulative and total upper division required GPA cutoffs must be met. Also a minimum of 80 UC units must have been completed and the total upper division Engineering GPA must be a minimum of 3.250.

Degrees conferred during the 09-10 academic year must meet the following GPA cutoffs for both the cumulative and total upper division GPAs:

  • Cum Laude 3.630
  • Magna Cum Laude 3.754
  • Summa Cum Laude 3.844

Degrees conferred during the 08-09 academic year must meet the following GPA cutoffs for both the cumulative and total upper division GPAs:

  • Cum Laude 3.618
  • Magna Cum Laude 3.814
  • Summa Cum Laude 3.889

Degrees conferred during the 07-08 academic year must meet the following GPA cutoffs for both the cumulative and total upper division GPAs:

  • Cum Laude 3.615
  • Magna Cum Laude 3.742
  • Summa Cum Laude 3.892

Degrees conferred during the 06-07 academic year must meet the following GPA cutoffs for both the cumulative and total upper division GPAs:

  • Cum Laude 3.591
  • Magna Cum Laude 3.735
  • Summa Cum Laude 3.851

Degrees conferred during the 05-06 academic year must meet the following GPA cutoffs for both the cumulative and total upper division GPAs:

  • Cum Laude 3.575
  • Magna Cum Laude 3.728
  • Summa Cum Laude 3.834

Degrees conferred during the 04-05 academic year must meet the following GPA cutoffs for both the cumulative and total upper division GPAs:

  • Cum Laude 3.643
  • Magna Cum Laude 3.770
  • Summa Cum Laude 3.871

Degree Candidates are advised to review their transcripts before degree completion and immediately upon posting of final term grades. It is imperative that you notify the HSSEAS Degree Auditor degree_auditor@ea.ucla.edu of any changes to your academic record as your degree will be awarded upon successful completion of final coursework. On degree conferral, the undergraduate record is closed. Students may not graduate in one term and then retroactively add majors, minors, or specializations or add/drop courses, and so forth.

Academic Residence

Of the last 48 units completed for the B.S. degree, 36 must be earned in residence in HSSEAS on this campus. No more than 16 of the 36 units may be completed in Summer Sessions at UCLA.

Students that participate in the UCLA EAP program must be aware that UCLA does not include units taken through UCLA EAP as in residence.  If you exceed the residency unit amount while at UCLA EAP, a university petition, for review and consideration, must be filed at 6426BH prior to studying abroad.

 

Educational Fee Reduction

As a HSSEAS student, you may be eligible for a fee reduction if you are a degree candidate for any one of your last three academic terms and are enrolled in 10 units or less in one of those term.  If you choose to file these petitions in a quarter prior to your final term, then you will not be approved for a fee reduction in your final term.

If you wish to have a fee reduction for your final term, you must have followed the degree audit procedures outlined at Undergraduate Degree Requirements and received confirmation from the degree auditor that you need no more than 10 units to complete your degree requirements and that you will be graduating at the end of the quarter in question.  The degree auditor will inform you of the necessary paperwork to be filed.  If you wish to have a fee reduction during your last academic year, prior to your final academic term go to the HSSEAS Office of Academic and Student Affairs, 6426 BH for more information on the petition process. 

You may also be eligible for a fee reduction if you are a student who for reasons of family responsibilities or health is not able to attend full time, and needs to enroll in 10 units or less.  It is presumed that your part-time students status is of a long-term nature and valid documentation must be provided.  For more information on the petition process go to the HSSEAS Office of Academic and Student Affairs, 6426 BH.

The deadline to file for the fee reduction is Friday of second week at HSSEAS Office of Academic and Student Affairs, 6426 BH. You will be required to pay your full fees by the University's deadlines.  If the Fee Reduction Request is approved, you will receive a fee refund.  The refund is a reduction of the Educational Fee by one-half and a reduction of the Nonresident Tuition Fee by one-half.

For more information, please go to the HSSEAS Office of Academic and Student Affairs, 6426 BH.

 
 

 

 

  

 

 

 

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