HSSEAS OASA

Frequent Asked Questions
Answers to questions to commonly asked by HSSEAS Students

*Information below may be Subject to change*
HSSEAS policies are different from the College of Letters and Science -
therefore, you should check with you OASA counselor, 6426 BH, whenever you have a question

The Counselors and Staff of the HSSEAS Office of Academic and Student Affairs (OASA), 6426 BH, are
available to assist you and answer your questions. You can e-mail your OASA Counselor,
List of Academic Counselors, or call 825-9580 to schedule an appointment.

 You may buy any type of machine you wish to since you are not required to install anything on 
your machine. All the resources (software) you need for class are installed on our SEASnet lab machines.
You may use our labs (we have 3 Windows lab and 1 Linux lab) with a valid seas account during open 
hours, or you may also access them remotely with either a PC or a MAC even when the labs are closed.
  SEASnet hasn't really had a lot of experience with MACs, so while we'll do our best to assist you with 
troubleshooting any problems you may have, we aren't really experts and our experience is limited.  
In addition, the majority of the software we run for instruction is Windows based; thus we tend to see 
more Windows machines than Apples.
  Finally, UCLA does have a Personal Purchase Program for purchases of machines at discounted rates.  
To check out prices for these machines you would use your ID to login here
(make sure you allow popups):
       http://www.kstdata.com/uclappp/index.asp
 The UCLA student store offers Apple's at discounted prices.  A link to that information is here:
       http://www.uclastore.ucla.edu/compstore/index.asp

For those students that are following the 2005-2006 and later catalogs (2006-07, 2007-08 etc),
where Writing II is required, completing ENGR 183EW (formerly 183) or ENGR 185EW (formerly 185)
will satisfy the Writing II Requirement and you no longer need to take an additional "W" Writing II course.
This is also the case for students that had previously completed ENGR 183 or 185. Beginning Fall 2008,
students must earn a grade of "C" or higher in ENGR 183 (now 183EW) or ENGR 185 (now 185EW)
to satisfy the requirement.

*Bioengineering majors who complete Bioengineering 165 before F08 will also be granted Writing II credit.
Bioengineerng 165 is in the process of being approved as a WRII course and once it is changed to
Bioengineerng 165EW students must earn a grade of "C" or higher to satisfy the requirement.

You can obtain a copy of your study list by logging onto URSA OnLine or at the Registrar's Office
(1113 Murphy Hall), and your OASA Counselor can also print your study list for you. You are advised
to check your study list during the second week of each quarter to confirm your enrollment (checking
second week will give you time to add or drop a course by the HSSEAS third week add deadline and
fourth week drop deadline of non-impacted courses, if changes are needed). Check Study List at the
beginning of 3rd week if on waitlist for any course at end of 2nd week - waitlist does NOT guarantee
enrollment.

Your catalog year refers to the academic year you were admitted into your HSSEAS major. Your catalog
year is important because you follow the curriculum requirements that were in effect that academic year
(i.e. if you were admitted to Civil Engineering for Fall 2005 - your catalog year is 2005-2006).
When referring to your curriculum requirements you should review your catalog year's HSSEAS Announcement.

The DPR was designed for students in the College of Letters & Science and shows the Admissions Office's
evaluation of your transfer credit, NOT the HSSEAS evaluation. The HSSEAS evaluation normally gives
more useable credit, because it reflects your major requirements, which the DPR does not. To verify what
credit you have see a Counselor, 6426BH.

HSSEAS students may choose the P/NP grading option for courses that qualify as GEs
(except Engcomp 3, Engr 95 or Engr 183, Engr 185 and life sciences courses taken by Bioengineering,
Chemical Engineering majors and students following the Biomedical Option of Electrical Engineering),
free electives or excess units and students must meet P/NP eligibility requirements - stop by
6426 BH for details or go to Deadlines and Enrollment Policies page. Math, science and all other
required HSSEAS courses must be taken for a letter grade.

URSA may not recognize your transfer or AP credit. In most cases URSA will give you a warning that you can bypass and still enroll.

If you believe you fulfilled the pre-requisite through a course you took at another institution then you should contact the department
that teaches that course for enrollment assistance.

However, the CHEMISTRY, MECHANICAL & AEROSPACE and STATISTICS Departments do enforce
all the pre-requisites for their undergraduate courses. You are advised to first check if you meet
the pre-requisites for the course and if you do

Chemistry
4009 Young Hall
http://www.chemistry.ucla.edu/pages/ugrad/counseling
Contact: Denise Montoya (denise@chem.ucla.edu)
Please Include:
Student ID number
Course Name
9-Digit Course ID Number

UCLA Department of Statistics, Student Services
8125 Math Sciences Bldg.
Los Angeles, CA 90095-1554
Attn: Glenda Jones, Student Affairs Officer
310-206-3742
sao@stat.ucla.edu

HSSEAS undergraduate students are not allowed to enroll in graduate level courses without first obtaining
approval by petition at 6426BH. See your HSSEAS Academic Counselor for more details.

Certain courses are impacted, http://www.registrar.ucla.edu/soc/impact.htm, which refers to a few
courses that have a second week drop deadline due to high enrollment demands or course requirements.
HSSEAS does not designate any HSSEAS Department courses impacted, EXCEPT for ENGR 95.
Each impacted course is clearly indicated in the class listing section of the Schedule of Classes by
"Y" (Yes) under IM - Impacted Course.

HSSEAS students in good academic standing may be permitted a double major or minor. The second
major or minor must be outside HSSEAS (e.g. Electrical Engineering major and Economics major).
HSSEAS students are not permitted to double major with two HSSEAS majors (e.g. Chemical Engineering
and Civil Engineering). You may file an Undergraduate Request to Double Major or Add Minor form at the
Office of Academic and Student Affairs (OASA), 6426 BH. HSSEAS determines final approval of a double
major or minor request - review is done on a case by case basis, filing the request does NOT guarantee
approval. Go to the following http://www.registrar.ucla.edu/catalog/catalog09-10-3.htm

or a list of possible minors. While HSSEAS will consider
double major or minor requests, specializations are not considered at this time. If you are interested in
a double major or minor you should meet with your OASA Counselor.

The instructor may assign the incomplete (I) grade under the following conditions: the student must
ask the Instructor for the I grade, the student's work must be of passing quality and the reasons for
requesting the I grade must be of sufficient gravity to warrant an incomplete grade (such as illness
or other serious problem). It is the student's responsibility to discuss with the instructor the possibility
of receiving an I grade as opposed to a nonpassing grade.

If an I grade is assigned, students may receive unit credit and grade points by satisfactorily completing
the coursework as specified by the instructor. Students should not reenroll in the course; if they do,
it is recorded twice on the transcript. If the work is not completed by the end of the next full term
in residence, the I grade lapses to an F, NP, or U as appropriate. The College or school may extend
the deadline, by petition at 6426BH, in unusual cases (not applicable to graduate students). Once an Incomplete (I) grade
is assigned, it remains on the transcript along with the passing grade students may later receive
for the course.

For current scholarship information for undergraduate HSSEAS students, as well as links to other sources
on campus, go to Scholarships.

No, the deadline (Deadlines and Enrollment Policies) to drop a non-impacted course for HSSEAS
students is Friday of fourth week of the term via URSA until 5 p.m., even if it is an L&S course.
The deadline to drop an impacted course is second week of the term. The new deadline to add
any course is Friday of third week.

To "drop" a course means to disenroll from one (or more) specific course(s), while continuing to
attend others. HSSEAS students must meet drop deadlines and must be enrolled in a minimum
of 12 units per term. To "withdraw" means to discontinue attendance in ALL courses in which you
are enrolled. HSSEAS students MUST file a Notice of Withdrawal at the Office of Academic and
Student Affairs, 6426 BH. Withdrawal requests are subject to review and approval by the Dean.
You may file a request to withdraw only if you have not taken any final examinations or otherwise
completed the work in any of your classes.

HSSEAS undergraduates must enroll in 12-21 units each quarter. Students wishing to enroll in
less than 12 units or more than 21 units must obtain approval by petition to the Associate Dean,
6426 Boelter Hall, prior to enrollment. Filing a petition does not guarantee approval. Students
approved by petition to enroll in 10 units or less may be eligible for a fee reduction. For more
information go to the HSSEAS Office of Academic and Student Affairs, 6426BH.

If a course is required for your major and you receive an F, you must repeat it. Grades above an F do
not have to be repeated (with the exception of the Ethics course requirements (ENGR 183EW,
ENGR 185EW, BIOENGR 165EW), English 3, Subject A, English as a Second Language, and American
History and Institutions required courses which all must be passed with a minimum grade of C).
However, you can repeat courses in which you have received a C- or lower grade or NP.
Some Departments recommend that students earn at least a C- or higher before going on to the
next level course. You must meet certain GPA requirements to graduate. If you receive a grade
lower than C, you are advised to meet with your OASA Counselor.

For students who repeat a total of 16 units or less, only the most recently earned letter grades
and grade points will be computed in your GPA. After repeating 16 units, however, your GPA will
be based on all letter grades assigned and total units attempted. The grade assigned each time
you take a course will be permanently recorded on your transcript.

You are in "good academic standing" if at the close of a regular term you have attained a C (2.0)
average for the term and a cumulative C average in all University work.

You will be placed on probation if your term or overall grade-point average (GPA) falls between
1.5 and 1.99. You will be subject to dismissal if your grade-point average in any one term is
less than 1.5 OR if you do not earn at least a C (2.0) average in any one term when you were
on probation OR if you do not end probation by the end of the next term. Subject to Dismissal
does not mean that you are going to be immediately dismissed; however, you must make an
appointment to meet with your OASA Counselor who will explain the conditions under which
you will be allowed to continue. You should meet with your Counselor in the Office of Academic
and Student Affairs (OASA, 6426 BH)

if you have been notified that you are on academic probation or subject to dismissal.