HSSEAS OASA | Commencement

Cap and Gown, Announcements, Portraits, etc.
Diploma
Persons with disabilities
Honors and Awards
Who is eligible to take part in the Ceremony?
Hotel/Restaurant Information
Invitations
Parking
Photographs
Photos albums from previous years' commencements
Program (listing of student names)
Tickets
Visa letters
What items can I bring to the ceremony?

Photo Albums:

Please wait for all pictures to load before looking at each individual picture.

2007 - Uploaded 7/12/07
2006
2005
2004
2003
2002
2001 - enjoy 2001 photos taken by HSSEAS students, compliments of ESUC!
2000
1999
1998
1997

Invitations:

Commencement invitations and information will be sent out to graduating students in May.

Tickets:

Tickets are required for the HSSEAS Commencement - details will be posted at a later date. Participating in the Ceremony obligates you and your guests to arrive to the Ceremony on time and to stay to the conclusion of the Ceremony out of respect for all participants.

Parking (Subject to Change):

Parking for the HSSEAS Commencement will be available in parking structures 4, 6, 8 and 9. Valid ( not expired) student, faculty and staff permits will be valid on Commencement Day. There is no limit on the number of guests HSSEAS degree candidates invite to Commencement; however, those who do not have a student, faculty or staff parking permit will be charged $10.00 per vehicle for parking. Pre-paid Commencement Parking Permits will be available for purchase ($10 per permit) beginning in May in the Parking & Commuter Services Lobby and at the UCLA Central Ticket Office from 8:00 AM to 5:00 PM, Monday-Friday.

Photographs:

Guests are free to take pictures of the Commencement activities. However, to ensure the best seating for your family, and to avoid delaying the line up of graduates, please urge your family not to spend too much time taking pictures before the ceremony. There will be time for photographs during the reception following the ceremony. Inside Pauley Pavilion, a portion of the guest seating section near the stage will be roped off for guests to photograph their candidates as the degrees are presented - no seating is allowed in this section.

Prompted by student requests, a professional photographer has been hired to take photographs, which will be available for student purchase, of the degree candidates on graduation day. Two pictures of the individual degree candidates will be taken during the ceremony; the first picture will be taken as the student walks across the stage and the second picture will be taken as the student exits the stage.

Student Marshals and photography staff will be present during the ceremony to direct the degree candidates. Proofs will be sent to students within 7 days, and there is no obligation to purchase the final prints. For logistical reasons, pictures will be taken of ALL students regardless as to whether the student wishes to place an order. ALL STUDENTS ARE ASKED TO COMPLETE THE ADDRESS PHOTO CARD, WHICH WILL BE SENT OUT WITH THE STUDENT INVITATIONS, AND TO BRING THE CARD TO THE CEREMONY. THE ADDRESS PHOTO CARDS WILL BE COLLECTED DURING THE CEREMONY BY THE PHOTOGRAPHY STAFF. COMPLETING THE ADDRESS PHOTO CARD DOES NOT OBLIGATE THE STUDENT TO PURCHASE PHOTOS.

If you have questions regarding the photography procedures, feel free to contact the professional photographer directly (Bob Knight Photo, 1-800-628-4509) or view their web page at Bob Knight Photo

Accommodations for persons with disabilities:

If you are inviting a guest who needs special assistance to attend Commencement, please refer to Disability Access at UCLA http://www.commencement.ucla.edu/ada.cfm

You may also contact the Office for Students with Disabilities at A255 Murphy Hall to ask your questions or for further information. Sign language interpreters for students are available upon request with two weeks advance notice.

Degree Candidates needing special assistance should also contact Michel Moraga directly at michel@ea.ucla.edu.

What items can I bring to the ceremony?

Graduates and candidates are welcome to bring a camera and/or purse; however, keep in mind these items are commonly left behind or lost in the excitement.

Commencement is filled with excitement and tradition. It is a special time for you to share your achievements with your family and friends and with University faculty and administrators. So that all present may safely enjoy and fondly remember your Commencement, we ask that no alcoholic or carbonated beverages, bottles/ cans/coolers of any kind, balloons/inflatable items (i.e. beach balls), spray cans or any item to be thrown/tossed or that may distract from the ceremony, be brought to the venuw. Staff has been advised to remove such items from you. In order to ensure your safety and the safety of others, any individual whose behavior becomes potentially harmful or interferes with the Ceremony may be required to leave the Ceremony.

Honors and Awards

Who is Eligible?
The 2010 Ceremony honors Summer 2009, Fall 2009, Winter 2010 and candidates for Spring 2010.

Undergraduates - must follow the Degree Audit process outlined at Degree Audit Process . Undergraduates should contact the Degree Auditors if you have questions about your eligibility for graduation.

Graduate students should contact the Student Affairs office in your department. If you are graduating during the SPRING QUARTER and you want your name listed in the Henry Samueli School of Engineering and Applied Science annual Commencement Program, then you must notify your graduate counselor by the end of the fifth week of the Spring Quarter to best assure your listing.

Candidates for Summer 2010 and Fall 2010 who wish to participate in the 2010 Commencement Ceremony must complete a Special Request To Participate in HSSEAS Ceremony Form (available early Spring 2010). Summer 2010 and Fall 2010 candidates who are approved to take part in the ceremony will not be listed in the printed 2009-2010 program; however, their NAMES WILL BE ANNOUNCED during the ceremony. Summer 2010 and Fall 2010 degree recipients will be listed in the 2010-2011 printed program unless they have a privacy restriction. (Students may contact the HSSEAS Office of Academic and Student Affairs in June 2011 for a copy of that year's Commencement Program.)

How to order Your Cap and Gown, Announcements, Portraits, etc. (Subject to Change)

Academic attire can be obtained from Graduation Etc. - Graduation Etc. will begin taking orders for the Class of 2010 in March 2010. Orders for caps & gowns, announcements, diploma plaques and frames, Alumni Association memberships, and graduation gifts can be placed on-line at Graduation Etc. website at UCLA Store If you have any questions, you can contact Graduation Etc. via email at gradetc@asucla.ucla.edu or by phone at (310)825-2587. Avoid the rush!! Please place your order early to insure availability and timely delivery.

For information specific to graduation portraits refer to http://www.collegestore.org/ge2/portraits.asp

Commencement Program

The Commencement printed program will list the names of students whose degrees were conferred for Summer 2009, Fall 2009, Winter 2010 and candidates for Spring 2010 ONLY unless they have a privacy restriction. If you want to release your privacy restriction and have your name included in the printed program you may send an e-mail authorization to Michel Moraga (michel@ea.ucla.edu).

Undergraduates - must follow the Degree Audit Process outlined at Degree Audit Process

Graduate Students - If you are graduating during the SPRING QUARTER and you want your name listed in the Henry Samueli School of Engineering and Applied Science annual Commencement Program, then you must notify your graduate counselor by the end of the fifth week of the Spring Quarter to best assure your listing. For Ph.D. students, please also let your graduate counselor know the your Dissertation title and the Chairs or Co-Chairs.

The Privacy Release code that you have entered with URSA will affect availability of graduation information. If you requested Code N (No Public Information), your name will NOT appear on the HSSEAS Commencement Program unless you submit written authorization to the HSSEAS Office of Academic and Student Affairs. You may submit your authorization via email to Michel Moraga.

Summer 2010 and Fall 2010 candidates who are approved to take part in the ceremony (see section Who is Eligible?) will not be listed in the printed 2009-2010 program; however, their NAMES WILL BE ANNOUNCED during the ceremony. Summer 2010 and Fall 2010 degree recipient names will be listed in the 2010-2011 printed program unless they have a privacy restriction. (Students may contact the HSSEAS Office of Academic and Student Affairs in June 2011 for a copy of that year's Commencement Program.)

Hotel/Restaurant Information

For Hotel and Restaurant information go to Hotel and Restaurant Information.

Your Diploma

It is not possible to process final grades and prepare degree lists for our Spring 2010 graduates in time to present diplomas at Commencement. Diplomas will be available three to four months after the degree award date. The Registrar's Office will send you information about obtaining your diploma in person (no fee) or by mail (with fee) approximately seven weeks after the end of your final term. Consequently, you should notify the Registrar at 1113 Murphy Hall if there is any change in address after you graduate. You may also change your mailing address directly through URSA (www.ursa.ucla.edu). For up-to-date diploma availability information, call the Diploma Hotline at (310)825-8883.

I need to obtain a letter for visa purposes in order to invite family to the Commencement Ceremony, what do I need to do?

If you are a degree candidate and need to provide a letter to a United States Embassy inviting family to the Commencement Ceremony, please do the following:

Allow 5 business days for the letter to be generated.

If a Summer 2009, Fall 2009, Winter 2010 or Spring 2010 candidate, email the following information to Janet Contreras with CC: Jan LaBuda and Michel Moraga.
1) Full Name:
2) Student ID#:

3) Student's Gender: Male, Female?
4) Major:
5) Expected degree term:
6) Expected degree: BS, MS or PhD?
7) Name of embassy:
8) Full Name of person(s) and their relations to you:

If you are a Summer 2010 or Fall 2010 degree candidate, you must file
a special request to participate in the Ceremony. If your special request is approved, then follow the above process for request of visa letter.

Visa letters may be requested once you have followed the degree audit process.

Other Questions

Questions about the ceremony not covered here can be directed to Michel Moraga (michel@ea.ucla.edu), HSSEAS Office of Academic and Student Affairs, 6426 Boelter Hall, (310.825.9580).

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